PF & ESI Registration Online In India

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How to get a PF & ESI Registration

Registering for PF  and ESI is a simple and straightforward process, as detailed below.

Our experts will help you in understanding your business structure.

Step 1

Our experts will help you in picking up the right company name.

Step 2

Our experts will draft the company MOA and AOA according to the requirements and submit the application.

Step 3

What is PF and ESI Registration?

ESI is known as Employee State Insurance is a scheme launched by the Government of India to offer medical, monetary, or other benefits to the workers. This insurance is administered by the Employee State Insurance Corporation which is an independent body created by the law under the Ministry of Labour and Employment, Government of India. This concept was begun by the Indian workers. Any company having more than 10 employees with a maximum salary of Rs. 21000/- has to mandatorily register itself with the Employee State Insurance Corporation(ESIC).
The Provident Fund (PF) is a retirement perk that is usable by every salaried employee. This reserve is managed and handled by the EPFO which is the Employees Provident Fund Organization of India. Contribution to the PF account is necessary for every employee receiving a basic salary up to INR 6500. it is just a savings way that allows every employee to set aside a fraction of their resources every month.
Employee Provident Fund(EPF) is one of the most widely used investment schemes by the salaried class. The advantages of PF are extended to all establishments with 20 or more employees.

Benefits of ESI(Employee State Insurance)

Medical benefit:- Full medical care is provided to all the persons who are registered under ESI and their family members from the day the person enters insurable employment. There is no expenditure on the treatment of an insured person or his family member. Medical care is given to retired and permanently disabled insured persons and their spouses on payment of a token annual premium of Rs 120/-.
Sickness benefit:- This benefit is at the rate of 70% in the form of salary, in the case of any certified illness and which lasts for a maximum of 91 days of any year.
Maternity benefits:- Maternity benefit for pregnancy/confinement is given for three months which is expandable by further one-month advice at the rate of full wage to contribution for 70 days in the preceding year.
Disablement benefit:- From the day of entering insurable employment and irrespective of having paid any contribution, 90% of wage is payable so long as the temporary disability continues. Permanent disablement benefit is payable at the rate of 90% of wages in the form of the monthly payment, in case of permanent disablement based on the extent of the loss of receiving the capacity as certified by the medical board.
Dependent benefit:- This benefit is paid at the rate of 90% of wages in the form of monthly payment to the dependent of a deceased insured person, in cases, death occurs due to employment injury or occupational hazards.

Benefits of PF(Provident Fund)

The employee’s provident fund scheme provides an array of benefits to the EPF employee members. It calculates a sense of financial stability and security in them.
Capital appreciation:- The PF online scheme offers a pre-fixed interest on the deposit that is detained with EPF India. Additionally, rewards extended at maturity further make sure the growth in the employee’s funds and accelerate capital appreciation.
Corpus for Retirement:- Around 8.33% of an employer’s contribution is directed towards the Employee Pension Scheme. In a long way, the sum deposited towards the employee provident fund helps to build a healthy retirement corpus. Such a corpus would extend a sense of financial security and independence to them after retirement.
Corpus for Retirement:- Around 8.33% of an employer’s contribution is directed towards the Employee Pension Scheme. In a long way, the sum deposited towards the employee provident fund helps to build a healthy retirement corpus. Such a corpus would extend a sense of financial security and independence to them after retirement.
Emergency Corpus:- Uncertainties are a part of life so being financially prepared to face such unwanted situations is the best an individual can do to deal with exigencies. A PF fund acts as an emergency corpus when an individual requires emergency funds.
Tax-saving:- Under the Section 80C of the Indian Income Tax Act, an employee’s contribution towards their PF account is deemed eligible for tax exemption. Therefore, earnings generated through the PF scheme are exempted from the taxes. Such exemption can be availed up to the limit of Rs. 1.5 Lakh.
The tax benefits are applicable to the Employees Provident Fund Scheme to make sure higher earnings to the members.
Easy premature withdrawal:- Members of PF India are entitled to avail of the benefits of partial withdrawal. Individuals can withdraw funds from their PF account to meet their specific requirements such as constructing a house, higher education, bearing wedding expenses, or availing medical treatment.

Documents required for PF/ESIC Registration:-

The procedure and process are online, no physical documents are required to be submitted. The documents required to fill out the online registration form are as follow:-
  • A registration certificate obtained like S&E Certificate, GST Certificate, IEC License etc.
  • Certificate of Registration in case of a company, and Partnership deed in case of a Partnership
  • Articles of Association and Memorandum of Association of the company
  • A list of all the employees working in the Establishment
  • PAN Card of the Business Entity and all the Employees working under the entity
  • The compensation details of all the employees
  • A cancelled cheque of the Bank Account on the name of the company
  • List of all the shareholders of the Company
  • List of Directors of the Company
  • A register containing the attendance of the employees with aadhar card and pan card

The process of ESIC Registration:-

The registration process for ESIC was done manually but now the registration process is completely online. The given steps explain the whole registration process firmly:-

Step 1:- Login to ESIC Portal

An employer needs to get himself registered on the epic Portal by clicking on the “Sign Up” button under the “Employer Login” option on the home screen. After clicking on the “Sign up ” button, the employers need to fill up the details and submit the form.

Step 2:- Confirmation Mail

After submitting the form for sign up to the portal, the employer will receive a confirmation mail which is sent to the registered mail id and mobile number entered at the time of sign up. The email will consist of the username and the password details for registering as an employer and employee under the ESIC scheme.

Step 3:- Employer Registration Form 1

Next, log in to the ESIC portal ahead using the username and password which is received in the mail. This will redirect to the page having the option of “New Employer Registration”. Click on the “New Employer Registration” option and next, select the “Type of Unit” from the drop-down list and click on the “submit” button. The “employer registration – form 1” will appear and the employer has to fill up the details correctly. The employer registration form 1 consists of details pertaining to the unit of the employer, details of the employers, and the employees. Once the form is filled by the employer, he needs to click on the “Submit” button.

Step 4:- Payment for the Registration

After the submission of the Employer Registration form 1, the “Payment of Advance Contribution” page will open where the employer needs to fill the amount to be paid and select the payment mode. The employer will need to pay the advance contribution for the duration of 6 months.

Step 5:- Registration Letter

On successful payment for the 6 months advance contribution, the system will generate a Registration Letter(C-11) which is sent to the employer that consists of a 17 digit registration number by the ESIC department. The Registration Letter(C-11) is a valid proof of the registration of the employer.

The process of PF Registration:-

Step 1:- Register Organization with EPFO

Visit the website and register the organization with EPFO. On the homepage of the Unified portal, there is an option called “Establishment Registration”.

Step 2:- Read the User Manual

Click on the “Establishment Registration” and you will be taken to the next page where you will get “Download Manual”. As a new user you must always download and read the instructions manual completely before the registration.

Step 3:- Register on USSP

After properly reading the manual, the employer needs to sign up on the USSP(Unified Shram Suvidha Portal) of EPFO. The “Establishment Registration” button on the homepage of the EPFO website will open up the USSP sign-up page on the website. You will need to click the “Sign up” button and give your Name, email, mobile number, and verification code and create your account.

Step 4:- Fill the registration form

The employer requires you to login to the USSP and select the option of “Registration for EPFO-ESIC” button present on the left-hand side of the screen. Next, select the “apply for new registration” button on the right side of the screen.
Two options would come : “Employees’ state insurance act, 1948” and “employees’ Provident Fund and Miscellaneous Provision Act, 1952”. the employer will be required to select the “Employees’ Provident Fund and Miscellaneous Provision Act, 1952” and click on the “Submit” button.
After clicking the “submit” button the “Registration Form for EPFO” page will open and the employer needs to fill in the Establishment Details, contacts, Contact Persons, Identifiers, Employment Details, Branch/Division, and Activities.

Step 5:- Attach DSC or KYC

After filling in all the information in the “Registration Form for EPFO” and attaching the relevant documents, the employer’s Digital Signature Certificate(DSC) is to be uploaded and attached to the form. Once the DSC of the employer is uploaded or signature verified through aadhar, the employer will receive an email from the unified Shram Suvidha Platform with a confirmation that the EPFO registration has been finished.

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Help Center

Frequently Asked Questions FAQ’s

A. Employers having 20 or more employees are required to register for both PF and ESI.
A. Contribution rates for PF and ESI are set by the government and are subject to change. Employers and employees contribute a certain percentage of the employee's salary to both PF and ESI funds.
A. Generally, all eligible employees must be covered under PF and ESI. However, certain categories of employees may be exempted based on specific criteria. Employers should check the rules and regulations for any exemptions.
A. In some cases, voluntary registration is allowed. Employers with less than 20 employees may choose to register voluntarily for PF and ESI.

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